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Human Resources Generalist - Payroll and Benefits

Department: Human Resources
Location: Dearborn, MI

Job Title: Human Resources Generalist - Payroll and Benefits

Job Status: Full Time

Job Summary: Under general supervision, uses skills gained through training and experience to accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in all aspects of the bi-weekly payroll for all exempt and non-exempt employees. Monitor, manage and reconcile payroll taxes at the employer and employee level. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision-making responsibility. Routine contact with internal employees as well as vendors is required.

Essential Duties and Responsibilities:

  • Ensure that employee payroll processing is in compliance with federal/state/local employment laws and regulations.
  • Recommends or participates in the development of new procedures and policies related to payroll operations utilizing knowledge of funding source, state and federal policies and regulations.
  • Assists in development and implementation of policies and procedures; prepares and maintains employee handbook, policies and other HR related manual and documents.
  • Process semi-monthly transfer of payroll data to Payroll system – Preview.
  • Enters all employee data into HRMS
  • Contact various department supervisors for any missed punches (clock in/out).
  • Compiles payroll data such as garnishments, paid time off, insurances and 403(b) deductions and ensure that they are processed through the current payroll system.
  • Administer the employee benefit programs in compliance with federal regulations. Reconciles the insurance invoices for the health, dental, vision, and life insurance and related COBRA offerings. Serves as a liaison between the insurance carriers, agents and employees.
  • Coordinate annual open enrollment process and assists employees with claims resolution
  • Reconciles health insurance billings with payroll system to ensure accuracy with employee deductions
  • Maintains and issues Summary Plan Descriptions, Summary of Material Modifications, Summary Annual Reports and other required documents related to the benefit plans.
  • Review, analyze and check payroll reports for accuracy and make necessary adjustments or corrections through journal entries or other established procedure.
  • Completes appropriate forms to adjust wage/salary account funds or to correct or balance a special situation.
  • Researches, analyzes and resolves difficult or technical problems or questions presented by staff, using knowledge of common problems and of entire payroll function.
  • Compiles and analyzes payroll data, (through Paylocity - Web Time) to assure completeness and accuracy.
  • Monitor and tracks time and labor system by resetting passwords, reconciling and updating accruals and paid time off, etc.
  • Administer the 403(b) and 457 plans and maintain a successful relationship with our TPA, third party administrator, (OMNI), and providers.
  • Compiles financial, tax and payroll reports for both internal and external purpose; submits to supervisor for review.
  • Compile internal management reports from payroll system software.
  • Acts as liaison with staff and/or funding sources in answering questions
  • Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions.
  • Interact with external and internal auditors in completing audits.
  • Prepares correspondence of a technical nature pertaining to any payroll issues.
  • Assist with Communicating and educating management as well as employees on human resources policies and procedures.
  • Operates standard office equipment and uses required software applications.
  • Participates in administrative staff meetings and attends other meetings and seminars.
  • Strategic Thinking and Research.
  • Performs other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities:

Knowledge of:

  • Intermediate concepts, principles and practices of the various disciplines of Human Resources including Payroll, Recruiting, Compensation, Benefits, HRMS Administration and Performance Management.
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.
  • Intermediate concepts, principles and practices of federal and state employment laws and practices.

Skill in:

  • Operating standard office equipment and using required software applications, including Microsoft Office.
  • Knowledge and prior use of Paylocity software(s) or similar HRIS systems and Payroll.

Ability to:

  • Ability to maintain confidentiality and exercise extreme discretion
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
  • Strong organizational skills and the ability to work under pressure while providing a high level of customer service in a calm and professional manner.
  • Ability to handle and prioritize multiple tasks and meet all deadlines
  • Partner with other functional areas to accomplish objectives.
  • Attend to detail while maintaining a big picture orientation.
  • Interpret and apply policies and identify and recommend changes as appropriate.
  • Communicate effectively, both orally and in writing.
  • Work independently as well as collaboratively within a team environment.
  • Establish and maintain effective working relationships at all levels of the organization.

Educational/Previous Experience Requirements:

  • Minimum Degree Required:
  • Bachelor’s Degree
  • Required Disciplines:
    • Human Resources Management, Business, Accounting or a related field

~and~

  • At least three years professional level payroll experience providing the desired knowledge, skills and abilities based on assigned functional area is required or any equivalent combination of experience, education, and/or training approved by Human Resources. Prior experience using payroll related systems is required.

Licenses/Certifications:

  • Licenses/Certifications Required at Date of Hire:
    • None, CPP designation preferred.

Working Conditions:

Hours: Normal business hours. Some additional hours may be required.

Travel Required: local travel may be required

Working Environment: Climate controlled office environment.

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